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All guides A-Z
Every Privacy Ledger guide, listed alphabetically. Each guide opens with a privacy check: the record, the data, the safeguard, and the first check to make.
Ledger 02 - FERPA in full FERPA Disclosures to Other Institutions FERPA Disclosures to Other Institutions explained for colleges: the rule, the exceptions, and the record an institution should keep. Ledger 02 - FERPA in full FERPA Enforcement: What Actually Happens FERPA Enforcement: What Actually Happens: what it means for an education record, who may use it, and the check to make before it moves. Ledger 02 - FERPA in full FERPA Explained for Colleges: The Law, the Exceptions and the Limits A plain-language guide to ferpa explained for colleges: the law, the exceptions and the limits: the record, the purpose, the authority and the safeguard. Ledger 02 - FERPA in full FERPA Health and Safety Emergency Exceptions FERPA Health and Safety Emergency Exceptions: what it means for an education record, who may use it, and the check to make before it moves. Ledger 12 - Student rights: access and correction FERPA Hearings on Challenged Records A plain-language guide to ferpa hearings on challenged records: the record, the purpose, the authority and the safeguard. Ledger 02 - FERPA in full FERPA Recordkeeping: The Disclosure Log Explained FERPA Recordkeeping: The Disclosure Log Explained explained for colleges: the rule, the exceptions, and the record an institution should keep. Ledger 02 - FERPA in full FERPA: Who Is Covered and Who Is Not FERPA: Who Is Covered and Who Is Not: what it means for an education record, who may use it, and the check to make before it moves. Ledger 11 - Biometrics and surveillance on campus Fingerprint and Palm Systems for Access A plain-language guide to fingerprint and palm systems for access: the record, the purpose, the authority and the safeguard. Ledger 19 - Accessibility, equity and student privacy First-Generation Students and Data Literacy A plain-language guide to first-generation students and data literacy: the record, the purpose, the authority and the safeguard. Ledger 07 - Vendors and contracts Free EdTech and the Hidden Data Price Free EdTech and the Hidden Data Price: what it means for a student data held by a vendor, who may use it, and the check to make before it moves. Ledger 20 - Audits, documentation and readiness From Audit to Action: The Remediation Plan From Audit to Action: The Remediation Plan: what it means for a privacy audit record, who may use it, and the check to make before it moves. Ledger 10 - AI tools and student privacy Generative AI and Student Inputs Generative AI and Student Inputs: what it means for a student input to an AI tool, who may use it, and the check to make before it moves. Ledger 16 - Institutional privacy governance Governing Privacy in Shared Services and Consortia Governing Privacy in Shared Services and Consortia explained for colleges: the rule, the exceptions, and the record an institution should keep. Ledger 09 - LMS platforms and learning data Grades and Submissions in the LMS Grades and Submissions in the LMS explained for colleges: the rule, the exceptions, and the record an institution should keep. Ledger 03 - Education records and directory information Grades, Transcripts and the Education Record A plain-language guide to grades, transcripts and the education record: the record, the purpose, the authority and the safeguard. Ledger 01 - Student privacy foundations How Colleges Collect Student Data in Practice How Colleges Collect Student Data in Practice: what it means for an education record, who may use it, and the check to make before it moves. Ledger 17 - State student privacy laws How State Laws Stack on Top of FERPA How State Laws Stack on Top of FERPA: what it means for a student record under state law, who may use it, and the check to make before it moves. Ledger 17 - State student privacy laws Illinois Student Online Personal Protection Act Illinois Student Online Personal Protection Act explained for colleges: the rule, the exceptions, and the record an institution should keep. Ledger 14 - Security controls for student data Incident Detection Before the Breach A plain-language guide to incident detection before the breach: the record, the purpose, the authority and the safeguard. Ledger 14 - Security controls for student data Insider Access to Student Records Insider Access to Student Records explained for colleges: the rule, the exceptions, and the record an institution should keep. Ledger 12 - Student rights: access and correction Inspecting Your Education Records: The Request A plain-language guide to inspecting your education records: the request: the record, the purpose, the authority and the safeguard. Ledger 16 - Institutional privacy governance Institutional Privacy Governance: Who Decides, and How A plain-language guide to institutional privacy governance: who decides, and how: the record, the purpose, the authority and the safeguard. Ledger 18 - Research data and secondary use Institutional Review Boards and Student Data A plain-language guide to institutional review boards and student data: the record, the purpose, the authority and the safeguard. Ledger 20 - Audits, documentation and readiness Internal Audit Programmes for Student Privacy A plain-language guide to internal audit programmes for student privacy: the record, the purpose, the authority and the safeguard. Ledger 19 - Accessibility, equity and student privacy International Students and Data Exposure International Students and Data Exposure explained for colleges: the rule, the exceptions, and the record an institution should keep. Ledger 12 - Student rights: access and correction Keeping a Personal Copy of Your Record File A plain-language guide to keeping a personal copy of your record file: the record, the purpose, the authority and the safeguard. Ledger 19 - Accessibility, equity and student privacy Language Access for Privacy Notices Language Access for Privacy Notices explained for colleges: the rule, the exceptions, and the record an institution should keep. Ledger 18 - Research data and secondary use Learning Analytics Research and Student Consent Learning Analytics Research and Student Consent: what it means for a research dataset, who may use it, and the check to make before it moves. Ledger 14 - Security controls for student data Least Privilege in Registrar and Advising Offices Least Privilege in Registrar and Advising Offices: what it means for a student record system, who may use it, and the check to make before it moves. Ledger 19 - Accessibility, equity and student privacy LGBTQ Students and Directory Information Risks A plain-language guide to lgbtq students and directory information risks: the record, the purpose, the authority and the safeguard. Ledger 13 - Data retention and minimisation Litigation Holds and the Retention Schedule A plain-language guide to litigation holds and the retention schedule: the record, the purpose, the authority and the safeguard. Ledger 09 - LMS platforms and learning data LMS Access: Who Sees What, and When LMS Access: Who Sees What, and When: what it means for a learning record, who may use it, and the check to make before it moves. Ledger 09 - LMS platforms and learning data LMS Accessibility Data and Privacy LMS Accessibility Data and Privacy explained for colleges: the rule, the exceptions, and the record an institution should keep. Ledger 09 - LMS platforms and learning data LMS AI Grading and Feedback Tools A plain-language guide to lms ai grading and feedback tools: the record, the purpose, the authority and the safeguard. Ledger 09 - LMS platforms and learning data LMS Analytics and Student Tracking LMS Analytics and Student Tracking explained for colleges: the rule, the exceptions, and the record an institution should keep. Ledger 09 - LMS platforms and learning data LMS Course Copies and Stale Student Data LMS Course Copies and Stale Student Data: what it means for a learning record, who may use it, and the check to make before it moves. Ledger 13 - Data retention and minimisation LMS Course Data After the Term Ends LMS Course Data After the Term Ends explained for colleges: the rule, the exceptions, and the record an institution should keep. Ledger 09 - LMS platforms and learning data LMS Data Retention After a Course Ends A plain-language guide to lms data retention after a course ends: the record, the purpose, the authority and the safeguard. Ledger 09 - LMS platforms and learning data LMS Data: What the Platform Records by Default A plain-language guide to lms data: what the platform records by default: the record, the purpose, the authority and the safeguard. Ledger 09 - LMS platforms and learning data LMS Discussion Data and Participation Records A plain-language guide to lms discussion data and participation records: the record, the purpose, the authority and the safeguard. Ledger 09 - LMS platforms and learning data LMS Exports and the Portable Record A plain-language guide to lms exports and the portable record: the record, the purpose, the authority and the safeguard.